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Proofs and print proposals

Once you have placed an order for printed pens, you’ll receive a proof for approval. This is to ensure that the pen will be as you envisage it. We can also produce a print proposal before you place your order that features the recommended pens and the location and size of the printing. Complete the form below and we’ll get in touch to help you.

A proof shows the pen with your design in 1:1 scale. It always shows the size, location, and colours of the printing. It’s important to review the proofs carefully and check that all the information is correct. Delivery times may be extended if approval of the proof is delayed. A new proof is always sent for approval if changes are made. Once the proof has been approved, production will start. Unless otherwise agreed you will receive your delivery within 10 to 15 days. If necessary, a print proof can be added as an extra step before production starts.

If you want a proposal or advice, you can request a print proposal before placing your order. Often you may have an inkling of the sort of pen you’re after but would perhaps like to see proposals of slightly different models first in order to see what works best with your logo or message. Maybe you would like a print proposal sent with your quote to give you a complete overview when making your decision. A print proposal is designed to assist you. It is not binding in any way.

Print Templates and Originals

Every product in our pen selector comes with its own print template which you can download and open. Each template lists the maximum sizes in millimetres. These are only approximate, however, as printing options always vary depending on the appearance of the print. The letters in the templates specify the printing methods available and what size applies to each method (S = Screen, T = Pad, D = Digital, F = Foil, G = Engraving).

Originals for printing should ideally be sent digitally in EPS, AI, or PDF format. To achieve the best print results, logos and images should be vectorised and all text

should be saved in text outlines. If no vectorised original is available, we can help to produce originals and to lay out text. If you have questions about an original or a logo, please contact our proof department.

Things to bear in mind regarding originals:

Vectorised originals in EPS, AI, or PDF format always offer the best printing results.

Vectorised originals cannot be created in programmes such as Word, Photoshop, or PowerPoint.

Text in the original must be saved as a text outline (also applies to PDF originals).

If a specific typeface is required, this must be sent separately.


PMS (Pantone Matching System) Solid Coated is the most commonly used colour system for printing pens. The PMS system is based on a colour number from the colour chart and printing on a white surface. When printing on dark surfaces, it may be necessary to add a white subsurface to achieve the right colour shade. This is nothing you need to think about, but it’s good to know as it could affect the print cost. Please note that any PMS colours that are not 100% will be rasterised.

PMS colours are not used for digital printing, which uses four-colour rasterisation printing instead (CMYK). Foil printing uses only gold or silver gloss foil.

Things to bear in mind regarding colour printing:

Please state the PMS colours required, even if the original is saved in the correct colour.

A white subsurface may be needed when printing on black or dark-coloured pens.

Toned PMS colours not saved as a 100% fill will be rasterised when printed.

Never compare colours on screen or when printed. Always use a colour chart (Pantone Solid Coated) to ensure that the ink colour is correct.

Complete the form below and we’ll get in touch to help you.